PrinterFlo brings quoting, production, customer approvals and payments together in one fast, modern app built specifically for print and sign shops. Set up your materials once — thickness, vinyl, laminate, setup fees, markups — and products price themselves by size × options with quantity breaks. Every quote shows cost, profit and margin % as you build it, so you know you're making money before you hit send.
Production runs on a drag-and-drop board with stages you name yourself, and each stage can trigger automations: when an order enters "Proof Sent," the customer automatically gets their approval link. That link needs no login — they review the proof, approve it, and pay the deposit online (card payments via Stripe, straight to your own account). Orders move themselves forward and everyone gets notified.
PrinterFlo also syncs where you already work: new Shopify storefront orders land on the board automatically, and invoices and payments push to QuickBooks Online. Your data stays yours — one click exports customers, orders, every line item and your prices as Excel-ready CSVs plus JSON. PrinterFlo is the modern, affordable alternative to legacy print-shop suites like ShopVOX.
Features
- Options-based pricing engine (size × options, quantity breaks, setup fees)
- Live cost / profit / margin % on every quote
- Drag-and-drop production board with custom stages
- Stage automations (e.g. "Proof Sent" → customer gets approval link)
- One-link customer proof approval + online deposit payment (no login)
- Shopify order sync — storefront orders land on the board automatically
- QuickBooks Online invoice & payment sync
- Stripe payments to the shop's own account
- Website quote form embed (WordPress plugin or iframe snippet)
- Full data export any time (CSV + JSON)
Who it's for
Small print shops, sign shops, wraps/decal shops and print-on-demand businesses, typically 1–20 employees. 14-day free trial, then $179/month per shop with unlimited users.
