FluidForms

FluidForms is an AI-powered intelligent intake engine that transforms static forms into adaptive interviews, extracting complete structured data from uploaded documents and dynamic conversations.

What is FluidForms?

FluidForms is a form-building platform that replaces rigid checkboxes with AI-driven conversations. It accepts uploaded files (PDFs, images, voice notes, video walkthroughs) and typed responses, then outputs structured data with extracted fields, summaries, and scores. It runs as a web application and is built by the FluidForms team. The AI reads handwritten documents, blurry photos, and automatically transcribes audio/video to auto-fill fields.

Key Features

• Adaptive AI Interviews — Replaces if/then logic with dynamic questioning; AI detects vague answers and asks context-aware follow-ups (e.g., when a resume shows a gap, it asks "Were you working during that time?")
• Document Intelligence — Extracts data from uploaded files (PDFs, images, voice notes, videos) without manual review; transcribes and scores content
• Three Form Modes — Mix Standard fields (static input), Interview mode (AI conversation), and Autofill mode (document extraction) in one form
• Seamless Integrations — Native integrations with Slack, Salesforce, Google Sheets, Airtable, Notion, HubSpot, plus webhooks, Zapier, Make, and n8n for thousands of apps
• Real-time Notifications — Email and Slack alerts on form submissions
• Actionable Summaries — Raw submissions are turned into structured data with sentiment and nuance detection

Who is it for?

• Legal firms — Intake client cases with intelligent questionnaires that capture all relevant details, reducing missed information
• Healthcare providers — Streamline patient intake with health questionnaires that trigger follow-ups based on symptoms
• HR and recruiting teams — Screen candidates by uploading resumes; AI identifies gaps and asks for context before interviews
• Government and compliance agencies — Ensure audit-ready, complete data with dynamic forms that adapt to regulations

What can you do with FluidForms?

• Law firms: Replace paper intake forms with AI interviews that ask follow-up questions about case details, then automatically populate case management systems via webhooks.
• Service companies: Diagnose issues before field teams arrive by having customers describe problems; AI extracts key information and routes tickets to the right department.
• Customer support teams: Qualify support tickets with dynamic conversations that uncover hidden context, reducing back-and-forth emails.
• Researchers: Gather deeper insights with adaptive questioning that probes vague answers, increasing response quality.

How does FluidForms work?

You build a form by mixing static fields, AI interview sections, and document upload blocks. When a user submits, the AI analyzes each answer in real time, asking clarifying follow-ups until data is complete. For file uploads, it extracts text, dates, and key fields automatically. Submissions are sent to your connected tools via integrations or webhooks.

Pricing

FluidForms offers a free tier (no credit card required, set up in 2 minutes) with a paid plan for advanced features. Pricing details are available upon booking a demo.

FAQ

Is FluidForms free?

Yes, FluidForms has a free tier that allows you to start without a credit card. Set up takes about 2 minutes.

What file types does FluidForms support?

It supports PDFs, images (including handwritten notes and blurry photos), video walkthroughs, and voice notes. The AI transcribes and extracts data from these files.

What integrations are available?

FluidForms integrates natively with Slack, Salesforce, Google Sheets, Airtable, Notion, HubSpot, and Zapier, Make, n8n for thousands more. It also supports webhooks.

Can FluidForms be used for legal intake?

Yes, FluidForms offers a dedicated solution for legal intake, automating case qualification and data collection to save billable hours.