SyncSignature is a free email signature generator and management software that helps individuals and teams create professional signatures from 100+ templates and deploy them company-wide via Google Workspace and Microsoft 365.
What is SyncSignature?
SyncSignature is a platform for designing, deploying, and managing email signatures. It takes user details (name, title, photo, logo, social links) and outputs a mobile-responsive HTML signature that works in Gmail, Outlook, Apple Mail, Yahoo, Thunderbird, and 30+ other email clients. The product is developed by SyncSignature and is available as a web app with a Chrome extension for Gmail sync.
Key Features
- 100+ Professional Templates — Choose from minimal, creative, professional, and promotional styles, filterable by industry and role.
- Drag-and-Drop Editor — Customize logos, headshots, social icons, banners, colors, and fonts with live preview; no HTML knowledge required.
- Google Workspace Integration — Deploy signatures automatically via Admin SDK and Gmail sendAs API; sync employee names, titles, phone numbers, and photos from the directory.
- Microsoft 365 Integration — Manage signatures via Microsoft Graph API and Outlook add-in; deploy to all users without plugins.
- Company-wide Deployment — Push branded signatures to every employee in one click; new hires get signatures on day one automatically.
- Banner Campaigns — Schedule rotating promotional banners targeted by team or recipient; track clicks with signature analytics.
- AI Headshot Generator — Create a professional headshot directly within the tool.
- Chrome Extension — Automatically sync signature updates to Gmail without manual copy-paste.
Who is it for?
- Freelancers and solopreneurs — Quickly create a polished signature with their logo and booking link to build credibility.
- Sales teams — Add Calendly links, personalized banners, and track clicks to close more deals.
- Marketing and agencies — Run banner campaigns, enforce brand rules, and turn every email into a marketing channel.
- HR and IT departments — Auto-sync new hires, enforce disclaimers, and update 500+ signatures in one click for consistent branding and compliance.
What can you do with SyncSignature?
- Individual use: Design a free signature in minutes, install in Gmail/Outlook/Apple Mail, and edit anytime. Try the free signature generator.
- Team use: Manage signatures company-wide with a central dashboard, assign templates by department, and deploy via Google Workspace or Office 365. Learn about email signature management.
- Marketing campaigns: Schedule rotating banners, target by team, and measure performance with click analytics. See signature campaigns.
Pricing
SyncSignature offers a free plan for individuals. Paid plans start at $6/month for Solo and $2/user/month for Teams (with 5-seat minimum), scaling down at higher volumes. A 7-day free trial is available.
FAQ
Is SyncSignature free?
Yes, there is a free plan that includes unlimited signature edits, free templates, and logo uploads. Paid plans add advanced features like analytics, team management, and deployment.
Does SyncSignature work with Google Workspace and Microsoft 365?
Yes. SyncSignature integrates with both via their APIs for directory sync and automatic signature deployment. A single dashboard manages tenants on either platform.
Do I need design skills?
No. The drag-and-drop editor and 100+ templates make it easy for anyone to create a professional signature without design or HTML knowledge.
Will my signature look consistent across email clients?
Yes. All signatures are tested across 30+ email clients and are mobile-responsive.
