Smart Record

Smart Record is a digital record management software that replaces paper-based record-keeping with a drag-and-drop form creator, enabling organizations to create, manage, and trace records efficiently.

What is Smart Record?

Smart Record is a record management software that digitizes paper-based record creation and data collection. It provides a drag-and-drop form builder with over 36 field types, allows importing content from Excel, and offers pre-built templates. The platform runs as a web application with companion offline mobile apps for Android and iOS. It is developed by Smart Food Safe, based in Dorval, QC, Canada.

Key Features

• Online Form Builder — Create dynamic templates with over 36 field types, import from Excel, or use pre-built template library.
• Conditional Formatting — Configure templates with conditional requirements and field validation for efficient data entry.
• Smart Integration — Integrate Bluetooth or IoT enabled devices directly into records for automated data collection.
• Advanced Search — Search records by keywords, tags, record status, dates, and other filters.
• Traceability — Track and trace transactional data to quickly identify safety and quality issues.
• Offline Record Keeping — Android and iOS apps allow offline record generation with auto-sync when back online.
• Dashboard and Reporting — Built-in dashboards and custom reports for compliance and trend analysis.
• Data Backup and Export — Export records in Excel, CSV, and PDF formats for local backup.
• Audit Log — Real-time access to all transactions and record life cycles for audit readiness.

Who is it for?

• Quality Assurance Managers — Digitize and manage SQF, HACCP, GMP, and SOP documentation for audits.
• Production Employees — Use offline mobile apps to create records on the shop floor without internet.
• Food Safety Coordinators — Streamline verification and control processes, reducing time by 30% as reported by Formagerie Roy.
• Auditors — Access real-time audit logs and trace material flow to ensure compliance.

What can you do with Smart Record?

• Digitize SQF audits — Replace paper-heavy audit preparation with digital templates and automated workflows, as used by Shogun Maitake Canada.
• Manage HACCP plans — Create and update HACCP, GMP, and SOPs with version control and approval workflows.
• Track material flow — Trace record routes and interlink records to understand material movement from intake to shipment.
• Generate compliance reports — Collect data from records using precise filters and create user-friendly reports for in-depth insights.

How does Smart Record work?

The system follows a ten-step workflow: 1. Create Template using 30+ drag-and-drop components. 2. Add Workflow tailored to business processes. 3. Configure Scheduling for automated record creation. 4. Create Record using templates and data from Voice, Bluetooth, or IoT. 5. Approval Workflow ensures structured review. 6. User Notification triggers alerts at key stages. 7. Audit Log tracks document life cycles. 8. Trace Material Flow links records. 9. Export Data in PDF, Excel, CSV. 10. Generate Reports from filtered data.

FAQ

What is Smart Record?

Smart Record is a digital record management software that replaces paper-based record keeping with a drag-and-drop form creator, pre-built templates, offline mobile apps, and audit-ready traceability.

Is my data secure?

Data is encrypted during storage and transmission. Smart Record uses secure cloud storage with regular backups.

Which devices support offline record keeping?

The offline mobile app is available for Android and iOS devices. Templates can be optimized for responsiveness during creation.

How do I get started?

Contact Smart Food Safe at [email protected] to begin onboarding. The platform is designed for companies of any size and typically saves at least 30% of record-keeping time.