Policy and procedure management software for a register that stays current
Most organisations do not have a procedure problem, they have a register problem. The procedures exist: forty-eight Word files on a shared drive, three of which contradict each other, two of which name somebody who left in 2023, and none of which anybody can prove was read. Sopvo holds the register instead: one row per procedure with an owner, a version, a review date and the signatures against it. The two worksheets below are free and answer the questions that usually start this off.
A register that can answer three questions
Which version is current, who owns it, and who has signed for it. $49 a month, whole organisation.
The three questions a folder of Word files cannot answer
- Every procedure has a name against it. Not a department, a person. A procedure whose owner left is the most common thing in a neglected register, and it is invisible until somebody follows the document and finds it wrong.
- One current version, and the ones before it. Two files called onboarding-final and onboarding-final-v2 is not version control, it is a coin toss. The register says which one is current and keeps the others readable rather than deleted.
- Evidence that somebody actually read it. Publishing a procedure is not communicating it. A signature against a version, with a date, is the difference between a procedure the organisation follows and a document it merely owns.
The free tools
Two worksheets, each answering a question a manager who owns the procedures has to answer with a number rather than a feeling: what it costs to keep the register current for a year, and what one full attestation cycle costs when every applicable person has to read and sign. They are free, they need no account, and each publishes the worked example it was built from so you can check the arithmetic before you trust it.
- Procedure management: Price the review load: procedures in the register, reviews each needs a year, hours a review takes, a loaded reviewer rate and the share already overdue.
- Process vs procedure: Size the register and price a full attestation cycle: processes, procedures under each, headcount, the share in scope for any one, and reading time.
Sopvo Pro
You have the number. Pro keeps the register it describes: every procedure, its owner, its version and who signed for it. $49 a month for the whole organisation, not per user. Cancel yourself any time.
