Dispatching software for the small fleet: the run sheet from the stops, the week's roster and the board that says where every truck is (dispatch software for the dispatcher with no dispatcher on every shift)
Runsheetly is for the person who dispatches a small fleet in the United States: the owner-operator with three trucks, the dispatcher at a regional carrier with twenty, the courier outfit with a dozen vans. The free sheets build the driver's run sheet from the stops, the trucks and the windows, and roster the drivers to the trucks for the week. Pro keeps the dispatch board: every truck, driver, load and stop, and where each one is right now.
Assigned, en route, delivered, home
Every truck and driver, every load and stop with its window, who is on what, and where each one is now, kept as one board the whole fleet reads instead of a whiteboard only the office can see.
A run is one record, and in most small fleets it lives on a whiteboard, in a text to the driver and in the dispatcher's head
- Every truck's day built from the stops and the windows, and checked against the driving limit. A run sheet written from memory has the windowed stop at the end of the day and the run two hours over the limit. Building it from the stops, the stop time and the drive time shows how long the run is before the truck leaves, and the driver gets a sheet that fits the day.
- Every truck and driver on one board, with where each is right now. A whiteboard in the office cannot be read from the road and does not know which truck is empty. The board lists every run with its driver, truck, loads and stops, and its status moves from assigned to en route to delivered, so the question 'who can take this load' has an answer in seconds.
- The week's drivers on the trucks, with the spare days in hand. A driver calls in sick at five in the morning and the day is rebuilt on the phone. The roster puts the drivers on the trucks for the week with the days off and the spare days counted, so the dispatcher moves a name rather than starting over.
The free tools
The free sheets here work from figures the dispatcher already has: the trucks rolling today, the stops to make, the ones with a window, the loads to assign, the minutes a stop takes and the minutes between stops, the driving hours a driver has inside the federal limit. They return the run sheet each truck carries and whether the run fits the day, and the roster that puts the drivers on the trucks for the week. Every sheet computes on the page and needs no account.
- Dispatch schedule (the run sheet): Put in the trucks rolling today, the stops, the ones with a window, the loads, the minutes a stop takes and the minutes between stops, and the driving hours a driver has, and see the stops on each run sheet, the minutes each run takes and the headroom inside the driving limit.
- Dispatch scheduling sheet (the week's roster): Put in the drivers, the trucks, the days the fleet runs, the shifts, the days off per driver and the spare days you want in hand, and see the assignments the week needs, the driver-days available, the slack and the coverage per ten truck-shifts.
Runsheetly Pro
Upgrading turns the sheet into the board. The run sheet becomes today's runs with a driver and a truck on each and a status that moves as the day goes; the roster becomes the week the dispatcher can change from the phone when a driver calls in sick. Nothing is retyped: what the sheet computed is what the board keeps. Runsheetly Pro is $59 per month for your whole fleet, billed monthly.
