Meeting management software for the office that owns the rooms: measure the rooms, cut the no-shows, keep the bookings.
Meeting management software and meeting room booking software for the office manager who owns the rooms and works their numbers by hand today: utilisation before and after no-shows, booking demand against capacity and the rooms it takes to meet it, the hours no-shows lose and an auto-release rule recovers, how many rooms the office needs at a target utilisation, what the week's meetings cost, and what an agenda runs to in minutes and dollars. Free, on the page, no account. Pro keeps every room, booking, recurring slot, check-in, agenda and action against the record. Nothing here is a room for hire, a video call or facilities advice.
Built for the arithmetic between the rooms, on purpose
Huddlevo rents no rooms, hosts no calls and controls no doors, and it is not going to start. Every figure on every sheet is there because someone who owns the rooms needs the utilisation, the no-shows, the room count and the cost to be right before the lease is signed.
Measure the rooms. Cut the no-shows. Keep the bookings.
- Utilisation, before and after the no-shows. Six rooms at 45 bookable hours is 270 hours a week; 90 bookings of an hour and a half is 135, 50% utilisation, and at a 20% no-show rate 27 of those hours are empty rooms nobody else could book: 40% effective. The sheet shows both figures so the lease conversation starts from the real one.
- What an auto-release rule gives back. 18 no-shows a week at an hour and a half is 27 room hours lost; releasing the room ten minutes after an unclaimed start gives 24 of them back, 89% of the loss. The rule is yours; the sheet works what any rule recovers, and the paid plan applies it and emails the organiser.
- Every room, booking, agenda and action filed where it belongs. Rooms with their hours, bookings with their check-ins, recurring slots with their owners and agendas with their actions file themselves against the room, so the question of how many rooms the office really uses has a year of bookings behind it. Everything exports.
The free tools
Every sheet on this site computes on the page, free, with no account and no trial clock. The free version is the whole calculation; the paid plan is about keeping it: rooms with their hours, bookings with their check-ins and no-shows, recurring slots, agendas with their actions, your name on the paperwork and a clean export.
- Room scheduling system: Work booking demand against room capacity: hours requested, capacity, demand as a share of it, the rooms needed to meet it and the spare hours.
- Meeting room scheduler: Work a week's room utilisation from bookings and bookable hours, the hours no-shows lose and the effective utilisation after them.
- Meeting management solutions: Work an agenda's length and cost from items, minutes per item, attendees and their hourly cost, with a buffer for what the meeting will actually run to.
- Meeting room scheduling: Work the room hours no-shows lose each week and the hours an auto-release rule recovers, from your own no-show rate and release minutes.
- Meeting rooms management: Work how many meeting rooms an office needs from headcount, the share who need a room, meetings per person, length and a target utilisation.
- Meeting management tools: Work what the office's meetings cost: hours per week in meetings, cost per meeting, per week and per year, from your own attendees, minutes and hourly cost.
Huddlevo Pro
The sheets are free forever. Pro turns them into the record: every room with its bookable hours, every booking with whether anyone turned up, every recurring slot with its owner, every agenda with its actions and who owns them, your company name and logo on the printed sheets, no watermark, and an export when the lease renewal asks how many rooms you really use. Huddlevo Pro is $39 per month for the whole office, billed monthly.
