Write the handbook. Paper the hire. Know what it costs.
The handbook, the onboarding checklist, the contract, the timesheet and the review form, from your own figures. And the true annual cost of the person you are about to hire, before you hire them.
Built for one kind of employer, for one job
HeadcountDesk does not run payroll, does not build shift rotas and does not sell benefits, and it is not going to start. Every field on every screen is there because a small employer writing a handbook or costing a hire needs it.
Paper the hire. Cost the hire. Keep the record.
- The paperwork a hire actually needs. Handbook, onboarding checklist, contract, timesheet and review form, each built from your own PTO, probation and pay figures rather than a generic download you then edit for an evening.
- The true cost, before the offer goes out. Employer Social Security, Medicare and federal unemployment at the IRS rates, your state and workers compensation rates, benefits and paid time off, and the cost per productive hour that falls out of them.
- A record behind every document. Documents file themselves against the employee and the hire. Reminders go to the people who still have to sign. Everything exports.
The free tools
Every tool computes its answer on the page, free, with no account and no trial clock. Put in your own numbers and the handbook figures, the contract terms, the timesheet totals and the true cost of the hire update as you type. The paid plan is about keeping what you make.
- Free employee handbook template for small business: Turn your PTO, holiday, probation and accrual choices into the figures every handbook section states, and see how many sections you need.
- New employee onboarding checklist: Scope the onboarding of one hire: how many items, which are due by day one, and what the manager time costs.
- How to write an employee contract: Set the salary, hours, leave, probation, notice and bonus terms, and see every figure the contract will state.
- Labor cost calculator: Total the period's hours into its labor cost: overtime split out at time and one-half, unpaid breaks deducted, gross pay and the effective rate per paid hour.
- Timesheet invoice template: Turn a contractor's timesheet into an invoice: hours at the agreed rate, premium hours, expenses, tax where it applies, and the balance due.
- 90 day performance review: Score a 90 day performance review from competency ratings and the goals set at thirty days, at the weights you set, and see the probation decision and merit increase that follow.
- True cost of employee calculator: Add employer payroll taxes, unemployment insurance, workers compensation, benefits and paid time off to the salary, and see the true cost per year and per productive hour.
- How to calculate employee turnover rate: Work out your turnover rate for any period, annualise it, and put a cost on it from the salaries of the people who left.
HeadcountDesk Pro
The answers are free forever. Pro turns them into your paperwork: your logo on the handbook and the contract, no watermark, every employee's documents saved against their record, reminders to the people who need to sign, and clean exports. HeadcountDesk Pro is $24 per month per location, billed monthly.
