Expense Hub

Expense Hub is an AI-powered expense management platform that automates receipt capture via WhatsApp, HMRC-compliant mileage tracking, and expense reporting for small businesses in the UK and US.

What is Expense Hub?

Expense Hub is a cloud-based expense management solution that simplifies spend tracking, receipt digitization, and mileage calculations. It takes as input receipts (via WhatsApp upload or photo), mileage data (via Google Maps), and credit card transactions, and produces categorized expense reports, policy compliance checks, and sync-ready data for accounting software. The platform runs on the web and is developed by ExpenseHub, targeting UK and US small businesses.

Key Features

• WhatsApp Receipt Capture — Users forward receipt images to a dedicated number; the AI extracts amount, date, and category automatically. Supports real-time uploads.
• HMRC-Compliant Mileage Tracking — Mileage is auto-calculated using Google Maps, ensuring UK tax compliance. No manual distance entry required.
• Xero Sync — One-click integration with Xero accounting software for seamless data transfer. Also supports QuickBooks (QB) integration.
• Real-Time Expense Dashboard — Shows metrics like hours saved (34.7+ per month), expenses managed (77,400+), successful report rate (97.4%), and customer satisfaction (9.3/10).
• Approval Workflows — Built-in multi-level approval for expenses, with manager and finance approval roles.
• 30-Day Free Trial — No credit card required; full-featured trial with cancel-anytime policy.
• Quick Setup — Most teams go live in 2 days without IT project involvement.

Who is it for?

• Small Business Owners — Manage employee expenses, enforce policy, and reduce manual data entry.
• Finance Teams — Generate real-time reports, approve expenses, and sync with Xero or QuickBooks.
• Employees — Submit expenses via WhatsApp and automatically track business mileage from their phone.
• UK Companies — Need HMRC-compliant mileage calculations and tax reclaim support.

What can you do with Expense Hub?

• Real Estate Agencies — Track property-related travel expenses and project budgets.
• Hospitality Businesses — Manage high-volume employee receipts and sync directly to accounting software.
• Telecom & Government — Enforce spend policies and audit expense reports with approval chains.

Pricing

Subscription-based with a 30-day free trial. Paid plans start at £2.40 per user per month, with no credit card required for trial.

FAQ

Is Expense Hub free?

Expense Hub offers a 30-day free trial with no credit card required. After the trial, paid plans start at £2.40 per user per month.

How does mileage tracking work?

The platform uses Google Maps to auto-calculate distances for business trips. It is HMRC-compliant, so UK users can safely reclaim mileage taxes.

What accounting software does it integrate with?

Expense Hub integrates with Xero and QuickBooks (QB), enabling one-click sync of expense data.

How long does setup take?

Setup typically takes 2 days, with no IT project required. New teams can be live quickly.

Can I cancel anytime?

Yes, you can cancel during the free trial or any paid subscription with no penalty.