Computer aided facility management software for a small estate: use the space, cost the foot, clear the backlog.
Computer aided facility management software for the person answering for the buildings at a small or mid-sized organisation, whose spreadsheet of desks, assets and contractor jobs has stopped holding up: how much of the space is actually occupied and what the empty desks are costing, what a square foot costs to run once rent, utilities, maintenance and services are counted, how deep the maintenance backlog is in hours against the technicians available and whether it is growing or shrinking, and what an ageing asset base should be setting aside every year. Free, on the page, no account. Pro keeps every asset with its location, condition and expected life, every space with its occupancy, and every work order against the asset it belongs to. Nothing here is a building regulation, a benchmark or advice.
Built for the arithmetic behind a small estate, on purpose
Cafmlane is not an IWMS, has no BIM integration and no building automation, and it is not going to get them. Every figure on every sheet is there because someone answering for a handful of buildings needs the utilisation, the cost per square foot, the backlog and the replacement fund to be right before the next budget round.
Use the space. Cost the foot. Clear the backlog.
- What the empty desks are actually costing. 180 desks with 108 occupied on an average day is 60% utilisation, 72 empty desks, and $168,000 a year of the $420,000 running cost carried by space nobody sits in. At this occupancy 5,600 of 14,000 square feet could be released, which is the figure a lease renewal turns on.
- What a square foot costs once everything is counted. $260,000 of rent and rates, $68,000 of utilities, $54,000 of maintenance and $38,000 of services is $420,000, which is $30 a square foot and $3,500 a person. Rent is 62% of it and fixed until renewal; the other $160,000 is the part you can actually act on this year.
- Whether the backlog is being cleared or is quietly growing. 340 open work orders at 2.5 hours each is 850 hours. Three technicians at 30 productive hours give 90 a week against 112.5 hours of new work arriving, so the backlog grows by 22.5 hours a week. Holding it steady takes 3.75 technicians and clearing it within a year takes 4.29.
The free tools
Every sheet on this site computes on the page, free, with no account and no trial clock. The free version is the whole calculation; the paid plan is about keeping it: assets with their location, condition and expected life, spaces with their occupancy, work orders against the asset they belong to with a status and a date, your name on the printed sheet and a clean export.
- Computer aided facility management: Work space utilisation from desks and occupancy, the cost carried by empty desks, and the area you could release.
- Computer aided facilities management system: Work the annual sinking fund an ageing asset base needs, the shortfall, and the replacement value due within five years.
- Computer aided facility management system: Work the maintenance backlog in hours against your technicians, and whether it is growing or shrinking each week.
Cafmlane Pro
The sheets are free forever. Pro turns them into the record: every asset with its condition and expected life, every space with its occupancy, every work order against the asset it belongs to, your organisation's name and logo on what you print, no watermark, and an export when the board or the auditor asks. Cafmlane Pro is $39 per month for the whole estate, billed monthly.
