Wedding Sheets is a free-to-use, spreadsheet-style online wedding planner that keeps the budget, guest list, vendor comparison, checklist, seating, and timeline in one connected workspace, with Excel export and optional Premium PDF binder downloads.
What is Wedding Sheets?
Wedding Sheets is a no-account-required web app that acts like a connected spreadsheet for wedding planning. It takes in wedding money, people, vendors, tasks, seating, and timing data, and outputs a synced plan you can export as an Excel workbook or preview as a PDF binder. The product runs in browsers on the Wedding Sheets website; no native mobile or desktop app is listed.
Key Features
- Connected workspace — Budget, guest list, vendor comparison, checklist, seating, and timeline live together, so changes in one area stay linked to the others.
- Budget tracker — Records planned budget, actual spending, deposits, paid amounts, and remaining balances by vendor and category.
- Guest list manager — Tracks RSVP status, meals, addresses, contacts, and table assignments for every guest.
- Vendor comparison sheet — Stores quotes, contracts, deposits, balances, and contact details for each vendor type.
- Checklist timeline — Comes with 56 default tasks and can be reorganized around your wedding date and planning style.
- Seating chart planner — Creates tables, assigns guests, checks capacity, and exports a clean seating sheet.
- Excel export — Exports an editable Excel workbook that includes validation dropdowns for offline edits.
- PDF binder and Premium downloads — PDF previews of planning pages are available; Premium unlocks watermark-free themed PDF downloads.
Who is it for?
- Engaged couples — plan budgets, guest lists, vendor quotes, seating, and checklists without assembling separate spreadsheets by hand.
- Wedding planners and coordinators — share polished planning documents with couples, families, and vendors; they can also start client plans from example budgets or guest-count scenarios.
- Budget-conscious couples — use the wedding budget calculator, guest count calculator, and sample plans (under $10,000, under $20,000, 100 guests, 150 guests) before building the main worksheet.
- Family members helping with a wedding — hand off printable budget, seating, and vendor pages without needing a paid app.
Use cases
- Couples who want one source of truth: track every planned dollar, deposit, and remaining balance in the budget module, while vendors and payments stay in one list.
- Planners managing guest flow: use RSVP status, meal choices, and table capacity together so the list and the seating chart always match.
- DIY spreadsheet users who need a guided template: start from a budget or guest-count calculator, then transfer the estimate into a live workspace that exports to Excel or PDF when sharing with vendors.
- Organizers preparing for a wedding handoff: generate clean PDF pages during free use, and upgrade to Premium for watermark-free themed binder downloads.
How does Wedding Sheets work?
Users open the dashboard from a web link and begin adding wedding data — no account needed and no template setup required. The modules (money, people, vendors, tasks, seating, timing) sync automatically as you enter or edit information. When the plan is ready, you can export an editable Excel workbook, or preview and share planning pages as PDF documents.
Pricing
Wedding Sheets runs on a freemium model. The core modules and full wedding-planning workflow are free, and it is free to plan the entire wedding. Premium adds the ability to download printable PDF binders, specifically watermark-free themed PDF files.
Alternatives
- Google Sheets — a generic DIY spreadsheet alternative; unlike Wedding Sheets, it has no built-in wedding planner modules or workflow, so you must build and maintain all tabs yourself.
FAQ
Do I need an account to plan with Wedding Sheets?
No, you can start planning from the dashboard with no sign-in or account. An optional sign-in adds cloud sync if you want your data saved to your account, instead of the account-first flow common in many wedding apps.
Does Wedding Sheets work as a Google Sheets template?
No. Wedding Sheets is a spreadsheet-like web application designed for connected wedding planning, Excel export, PDF binder output, and optional cloud sync — it is not distributed as a standalone Google Sheets file or template.
Can I download my wedding plan as a PDF binder?
Yes. Wedding Sheets provides PDF previews for the budget, guest list, vendors, seating, checklist, and other planning sections. Free previews are available, and Premium unlocks watermark-free, themed PDF downloads.
What should a wedding planning spreadsheet include?
The page recommends a practical plan include budget categories, actual spending, deposits, balances, and vendor payment status; plus guest names, RSVP status, meals, contacts, addresses, table assignments; vendor quotes, contracts, and payments; and a checklist timeline, seating chart, and day-of schedule.
Is Wedding Sheets free to use?
Yes, the entire core planning workflow is free, including the budget, guest list, vendor, checklist, seating, and timeline modules. Premium is a separate paid tier that adds printable PDF binders and watermark-free PDF themes.
