Salon schedule app, rotating schedule generator and the shift record, built for the manager who staffs the shifts
Rotazo is for the person who writes the shift schedule in a US small business: the salon owner scheduling stylists, the restaurant manager covering the weekend, the plant supervisor putting four crews on a 2-2-3. The free worksheet on this site lays out a rotating pattern from your own figures, the crews, the shift length, the days on and off in the cycle, and shows the hours it works out to per person and the people it takes to cover the clock, with no account. Then the paid plan keeps the published schedule as the record, so the version everyone agreed to is never a photo of a whiteboard again.
Published, swapped, covered, counted
Every version of the schedule with its date, every swap and call-out with who covered it, and every person's hours for the week and the cycle, in one place the crew can see.
A shift schedule is one record, and it usually lives on a whiteboard and in a group chat
- The rotation chosen once, with the hours and the coverage it implies written down. Most schedule arguments are about a pattern nobody costed: a 2-2-3 that averages 42 hours, a 4 on 4 off that needs a fourth crew nobody hired. Laying the pattern out with its hours per person and its crews for coverage is the decision, and it is the one most teams make by feel.
- Every version of the schedule, dated, that the crew can see from a phone. A schedule that changed on the whiteboard after Tuesday's photo is the source of every no-show argument. Keeping each published version with its date means the one everybody saw is the one that counts, and the change is a version rather than a rumour.
- Every swap and call-out recorded against the shift, with who covered it. A swap agreed in a group chat is a swap nobody can find at payroll. Holding it against the shift with the two names on it is what turns a call-out into a covered shift rather than a gap and a dispute.
The free tools
The free tools here work the figures a shift manager already has: how many crews rotate, how long a shift is, how many days a crew works before the pattern repeats, how many people each shift needs and what an hour costs. From those the worksheet gives the average hours per person a week, how far over forty that runs, the crews and people it takes to cover twenty-four hours every day, and the labor cost of a cycle. Each runs on your numbers rather than a published average, and each prints so it can go on the break room wall unchanged.
- Rotating schedule generator: Put in the crews, the shift length, the days on and off in the cycle and the people a shift needs, and see the hours per person, the crews that cover the clock, and the cost of a cycle.
Rotazo Pro
Upgrading turns the worksheet into the record. The pattern becomes a schedule with names on it; every publish is a dated version; a swap or a call-out is recorded against the shift with who covered it; every person's hours add up on their own page. Export is always available, so the schedule history is yours whether or not you stay. Rotazo Pro is $6.50 per month for your whole team, billed monthly.
