Orbit Studio

Orbit Studio is an all-in-one agency management software for small creative teams, combining CRM, project management, billing, and a client portal in a single web-based workspace.

What is Orbit Studio?

Orbit Studio is a web-based agency management platform designed for small studios and freelance teams of one to ten people. It consolidates clients, contacts, projects, campaigns, tasks, retainers, invoices, and client communication into one calm workspace, replacing the need to juggle separate spreadsheets, chat apps, and memory. The software is offered as a hosted service at orbit-studios.co.uk with a flat-rate subscription.

Key Features

• All-in-one CRM — Keep clients, contacts, projects, campaigns, and tasks in a single database, so nothing depends on remembering which app it was in.
• Project management view — Kanban boards, calendar, workload overview, and logged time are displayed together, giving a readable picture of where the week is going.
• Retainer and ad hoc billing — Track committed hours, rollover hours, and overage; get approval on quotes, then generate invoices from the actual hours worked.
• Branded client portal — A portal styled with your own branding where clients approve estimates, follow project progress, comment on work, collect final deliveries, and view invoices.
• Orbit AI companion — Each morning the app reads your studio data to surface what matters most, suggest the next best task, and flag anything that is drifting.
• Simple flat-rate pricing — One plan includes every feature; there are no seat tiers, admin overhead, or enterprise onboarding requirements.
• Team messaging and search — Built-in team messaging and global search (listed in the included features on the site).

Who is it for?

• Freelance designers — Manage multiple clients and projects without spreading work across a spreadsheet, chat app, and invoicing tool.
• Small studios (up to 10 people) — Keep a shared view of who’s doing what, with Kanban and workload tracking.
• Marketing agencies — Handle both retainer-based and ad hoc work, from quoting and approval to invoicing and client delivery.

What can you do with Orbit Studio?

• Run a small agency’s operations: Store all client and project data in one place, track tasks and time, and invoice from actual work, all without switching between five tools.
• Manage retainers and ad hoc work: Track committed hours, rollover and overage, get client approval on quotes, then invoice based on what actually happened.
• Keep clients informed: Use the branded client portal for approvals, project status, comments, file deliveries, and invoice visibility.