A visitor management system that keeps the record, not just the greeting
A reception signs people in all day: guests, contractors, interview candidates, delivery drivers. The paper book records almost none of it usefully, and the first time it matters is the morning the alarm goes and a fire warden needs to know who is still inside. The worksheet here sizes that from your own numbers, free and without an account: the names an evacuation list has to account for, the sign-in records a year, how many your retention rule holds and how many clauses the visitor policy behind them needs. Lobbyvo Pro keeps the record itself, one reception at a time.
For the desk that signs people in every day
If your reception signs in more people in a week than the paper book can be searched for in a year, Pro keeps the record instead: who came, who they came to see, when they left, and who was inside at any moment.
A reception fails on the day someone asks who was inside
- One record for guests, contractors and candidates. A paper book records a name and a time and loses everything else: who they came to see, whether they left, and which of them was a contractor working on the roof. One record holds all of it and can be searched.
- The person being visited is told, not hunted down. Most of the time a reception spends on a visitor is spent finding the host. The sign-in tells them directly, so the visitor waits for a minute rather than for whoever answers the internal phone.
- Who is in the building, at the moment the alarm goes. 29 CFR 1910.38 asks an emergency action plan to include procedures to account for all employees after an evacuation, and the visitors are on the site too. The list is only produceable if the sign-ins are kept.
Lobbyvo Pro
Pro keeps what the worksheet only sizes: the sign-ins themselves, the badges you printed, and the list of who was in the building on any date you ask for. Lobbyvo Pro is $49 a location a month, billed monthly.
