Exact Statement

Exact Statement is a web-based tool that converts bank statement PDFs to CSV and Excel formats for import into QuickBooks Online and Xero.

What is Exact Statement?

Exact Statement is a specialized converter for bank statement PDFs, producing CSV or Excel files ready for import into QuickBooks Online and Xero. It runs as a web application, requires no installation, and handles PDFs up to 100 MB and 1,000 pages per batch. The tool is made by Exact Statement and is available in English.

Key Features

• PDF to CSV/Excel Conversion — Converts bank statements from PDF to CSV (with format options for QuickBooks or Xero) and Excel.
• Batch Upload — Process multiple PDFs at once, supporting files up to 100 MB and 1,000 pages total.
• Secure Data Handling — Uses TLS/SSL encryption; users can delete files anytime or rely on auto-deletion after 24 hours.
• Preview Before Export — Review extracted data and verify accuracy before downloading the final file.
• QuickBooks & Xero Compatibility — CSV output is specifically formatted for seamless import into these accounting platforms.

Who is it for?

• Bookkeepers and Accountants — Eliminate manual data entry by converting client bank statements directly into import-ready files.
• Small Business Owners — Simplify financial record-keeping without needing advanced accounting software skills.
• Finance Teams — Efficiently process large volumes of bank statements in batch, saving hours of manual work.

What can you do with Exact Statement?

• Prepare bank statements for QuickBooks Online — Convert PDFs to QuickBooks-compatible CSV format, then import directly into the accounting tool.
• Prepare bank statements for Xero — Generate Xero-formatted CSV files for seamless importing.
• Export to Excel for custom analysis — Use the Excel output for reconciliation, auditing, or further data manipulation.

How does Exact Statement work?

Users upload one or more PDF bank statements, the tool extracts and normalizes transaction data (dates, descriptions, amounts), and then presents a preview for verification. After confirming accuracy, users choose the desired output format (CSV for QuickBooks, CSV for Xero, or Excel) and download the file.

Pricing

Exact Statement operates on a freemium model. The free tier accommodates PDFs up to 100 MB and 1,000 pages, with data auto-deleted after 24 hours. Paid tiers likely offer higher limits and additional features, but specific pricing details are not publicly listed.

FAQ

Is Exact Statement free?

Yes, it offers a free tier with processing limits (up to 100 MB and 1,000 pages per batch). For higher volumes, paid plans may be required.

What file formats does Exact Statement output?

It outputs CSV (with separate formats for QuickBooks Online and Xero) and Excel (.xlsx).

Is my data secure?

Yes, all uploads are transferred via TLS/SSL encryption. Files are stored temporarily and can be manually deleted or are auto-deleted within 24 hours.

Can I process multiple bank statements at once?

Yes, batch upload supports multiple PDFs in a single session, up to 1,000 pages total.